i-Timesheets: Perfect for engineers

A good proportion of i-Timesheets customers are engineering firms that need where the ability to accurately track time and manage costs is critical in reducing scope creep, slippage and over-budget in projects.

i-Timesheets provides engineering companies with a powerful and flexible timesheet system that lets you track time and costs on individual projects and services.

The i-Timesheets suite of reports and its integration with MS Project give you the ability to monitor and track your projects right down to the level of their component tasks.

i-Timesheets’s optional MYOB Integration Module also makes the process of billing your clients easier and more streamlined.

Key i-Timesheets Features for Engineers

Web-based, easy-to-use timesheets: i-Timesheets is completely web-based, so your engineers and project managers can enter times anywhere and at any time. i-Timesheets timesheets are so easy to use that no training is required for Users.

Flexible time entry configuration: Built-in Time Entry options let you set up i-Timesheets to suit your business’ time recording requirements:

• Set up timesheets for daily or weekly time entry.
• Configure timesheets for entry of Start and Finish times, or Worked Hours.

Expense tracking: i-Timesheets features Expense recording and tracking, letting your staff log in their expenses which you can then track across a range of i-Timesheets reports.

Budget and cost tracking: i-Timesheets reports make it easy for managers to quickly see how time and costs are tracking against budget. Simply assign budgets to Projects and Tasks and let i-Timesheets’s bevy of reports show how these Projects and Tasks are performing against the time and costs recorded against them. This is ideal for busy project managers who need to have their fingers on the pulse at all times.

With i-Timesheets, you can generate reports showing time and cost for Projects, Staff, Expenses, Tasks and Budget. If there’s a report type that isn’t included in i-Timesheets out-of-the-box, we can build it for you.

Detailed drilldowns: Need further detail about data presented in a report? Simply click the Drilldown function to view all time and cost records associated with the report item.

Global projects: Global Projects make it easy for you to set up Projects that are worked on by all Staff. Simply flag a Project as a Global Project when created and all Staff will be assigned to this Project. You can also set up default charge and cost rates for Staff working on Global Projects.

MS Project integration: Do you use Microsoft Project to plan, monitor and track your Projects? i-Timesheets lets you import Project Tasks and their attached budgets into the system, and export the tasks and actuals back into MS Project to keep your MS Project data updated with the latest time and cost recorded in i-Timesheets.

Manager authorisation: i-Timesheets’s automated Manager Authorisation managers review and approve of submitted timesheets via email. Staff no longer need to go through the time-consuming process of printing their timesheets and having them signed by their manageri-Timesheets enables timesheets authorisation at the click of a button!

i-Timesheets gives you the option of using Electronic Signatures: automatically attach Staff signatures to their timesheet. You can also include Managers’ signatures to indicate authorisation of timesheets.

Print timesheets: Need hard copy timesheets? i-Timesheets’s print timesheets feature lets you create printed timesheets, complete with electronic signatures, if enabled. You can choose from a range of timesheet templates in which to display data on your printed timesheets. Template options include start/finish times, worked hours and the inclusion of Task and Descriptors in the timesheets.

We can also create customised printed timesheets for you, with their own unique format and featuring your company’s logo (custom feesl apply).

Check timesheets: Forget about having to chase staff for timesheet submissions. With a click of a button in i-Timesheets, you can see who has yet to complete their timesheets and send them an automatic e-mail reminder.

Rates for different roles: Do you have Staff working on the same Project in different roles, who are charged out depending on their role on the Project? i-Timesheets gives you the flexibility of multiple assignments of Staff to Projects.

Bulk change: Maintaining timesheet records can be time consuming – especially when you’re dealing with large, complex Projects. With i-Timesheets’s Bulk Change feature, you can significantly reduce the time spent on editing or modifying these records.

Bulk Change is a powerful tool which streamlines the maintenance of Staff Project records by letting you update multiple Staff Project records retrospectively. Perfect for when you need to update Charge and Cost rates in the new year.

MYOB integration: If your business uses MYOB for accounting and invoicing, let i-Timesheets’s MYOB Integration Module automate and streamline the process of creating Sales Invoices and Purchases Invoices in MYOB. Simply export your time records into MYOB and generate your invoices directly in MYOB without further effort.

You can also export i-Timesheets records as Activity Slips into MYOB for time billing processing or payroll integration. This powerful module will significantly reduce your administrative overheads.

Cost code tracking: Does your business operate across different cost centres or offices in different locations? Do you need to track times and costs across these centres? i-Timesheets offers the ability for you to track times and costs across centres using our Cost Code facility. Simply assign staff working on specific projects to Cost Codes, and use the Cost Code report to track the charges and costs at these centres.

Configurable settings: Every business has its own unique time recording, management and invoicing processes. To accommodate our very broad client base, i-Timesheets has over 60 configurable items allowing you to tailor the system to suit your business rules and processes. i-Timesheets provides flexibility and adaptability in the one out-of-the-box solution!

i-Timesheets for mobile devices: With i-Timesheets’s Compact Interface, you can enter your timesheets using portable mobile devices (PDAs, Blackberrys, iPhones, Palm Pilots and Pocket PCs). The Interface gives Users a neat and compact screen for core time-entry activities, making i-Timesheets available for your mobile workforce.